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Managing Your Staff Email Quota

Staff Quotas

Unfortunately the University doesn't have infinite diskspace on the email server (mail.monash.edu.au), and so they have set an email quota on all email accounts. The staff quota has been set at a "soft limit" of 100 MB and a "hard limit" of 150 MB.

If you exceed the soft quota, you will receive regular messages from the MMS mail server informing you that you are over quota. If you exceed the hard quota, you will not receive any mail at all. Anyone sending you mail will receive an error message, and the mail will be discarded.

For more information on staff email quotas, visit this page

How do I clean up my email?

  1. Checking your current mail usage and requesting a backup of it

    1. Check how much space you are using

      Check how much space you are using and which folders are using the most space: log in to the Web mail client and select the "folders" tab.

    2. Request an email archive

      Archive all your mail currently on mail1 using the email archival tool by going to https://messaging.its.monash.edu.au/mail/archive/
    Instuctions for using the email archival tool can be found at http://www.its.monash.edu.au/messaging/email/archive

  2. Save your archive to disk

    You will receive an email providing a link to download your compressed email archive (in zip format). Download this file and store it on your hard drive. You should then backup this file to a CD or Zip Disk as an archive copy.

  3. Move emails from mail1

    Move (file) old or unecessary emails to folders in your "Local Mail" area.

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